Taboo Points To Be Avoided In Writing Instructions

　　 Ask for instructions It is a very important official document, and its frequency of use is high. Its writing is directly related to the practical problems of whether the sender can achieve the purpose of writing or whether his wish can be satisfied. For writing instructions, we need to understand and avoid the following. Taboo in writing 。

　　 Taboo 1: contradiction should be handed over to the government.

Disadvantages: improper request, the ability of the author to be questioned.

Measures: careful writing and clear purpose.

Asking for instructions is uplink. We must consider carefully the necessity of sending documents, and we must not be hasty. Generally speaking, the purpose of asking for instructions lies in the following three aspects:

One is to ask the superior to solve the problem that the unit is unable to solve. When carrying out a job or doing something, they know how to do it and have the right to do it. However, due to various conditions, the authorities at the level can not handle or solve it, and the help and support from the higher authorities are needed. The request for such content is called "help seeking".

The two is to ask the superior to solve the problem that the unit has no right to solve. The solution to a problem has its own initial plan and plan. The unit has the ability to solve the problem, but what is lacking is power, everything is ready, only "authorization" is required. The request for such content is called "approval request".

The three is to ask the superior to clarify or answer certain questions. When issuing specific guidelines, policies, and tasks, the sender is not very clear about the policy boundaries and the spirit of the instructions. He can not understand or have different understandings, or lack of precedents, or matters of great importance, or need to be flexible.

The writing of asking for advice is to point out something to superiors. "Help seeking instructions" requires help. It can be money, things, or people, and technology. "Approval request" requires permission and approval, while policy advice is policy and clear opinion and reply. The writer only has a clear idea of what problems he wants to solve, and he will have a definite purpose.

　 Taboo two: the request is not requested.

Disadvantages: the unrequesting request for the request is an ultra vires act, which not only affects the relationship between superior and subordinate, but also brings unpredictable hidden dangers to the work.

Measures: ask for advice before and eliminate fluke.

If the request is written to the superiors, it is a matter of two minds to ask for approval. Do not take it for granted. In real life, it is common to see that this kind of psychology is not good enough to ask for advice, to ask for advice or to do so. Real estate developers do not have the right to sell the court disputes brought about, unauthorized demolition of corrupt buildings, illegal housing losses and so on, it is shocking. It is painful to think that we can only really solve the problem of ourselves by eliminating the fluke mentality.

　　 Taboo three: falsification and falsification of writing content.

Disadvantages: it is not conducive to timely and correct approval of the higher authorities, which is not conducive to the healthy development of the work.

Measures: changing the style of writing and seeking truth from facts.

Both the request and the report belong to the ascending language. They have something in common in the following aspects: they have the same features in the following respects: they reflect the situation. They all provide the fact basis for the decision making of the leading body. Although the request is reflected in a relatively special case, it can not reduce the requirement of its authenticity. Some units, starting from departmentalism, ask for advice on solving practical problems, such as the application of funds and materials, and hold the idea of "wearing three feet cap and ready to cut a knife" for selfish interests of one's own. They should report more and more, and exaggerate the actual needs and difficulties. This kind of working style of falsely seeking truth and seeking truth from facts will seriously affect audio-visual, interfere with the judgement and decision of leaders, and is not conducive to timely and correct approval of higher authorities. Even if they succeed in a moment, their negative effects will not be hard to imagine. {page_break}

　 Taboo four: reasons for asking for advice are inadequate.

Disadvantages: making the superior unwilling, unwilling or unable to reply, the purpose of the request is frustrated.

Measures (1) use transposition thinking mode, pay attention to presentation skills.

Asking for advice is an art of persuasion, which is always expected to be approved, agreed or directed by higher authorities. Aristotle said, "the fool uses me to convince me with the truth he knows, and the wise man persuades me with the truth I know." In the same way, when writing the reasons for asking for instructions, we should not only consider the problems from the standpoint of our organs or units, but also use the way of transposition thinking to state the reasons. That is, we should be good at standing at the angle of the higher authorities and heads, considering the problems from the overall situation, and try to persuade the superiors with the truth of the superior to get the expected reply. Concretely speaking, we can start from four aspects: first, we need to write objective needs, so as to make the higher authorities feel the necessity of solving the problems as soon as possible; two, to write out certain conditions that have already been met, so that the superiors feel the possibility of solving the matter; three, to write the urgency to solve the problem, so as to make the higher authorities have a sense of urgency to solve the problem of asking for an answer as soon as possible; and four, to write a sincere tone so that the higher authorities can agree and reply as soon as possible.

Measures (two) grasp the different writing methods of various kinds of instructions, highlighting the emphasis of writing.

The reasons for asking for a presentation are different. Different kinds of requests have different writing contents and writing requirements. Write "help seeking instructions" because their purpose is to solve certain problems. Therefore, such statements are usually based on the actual situation and practical difficulties of the originator. In writing, we must closely focus on the "hard to overcome and overcome according to the strength of our units, write according to the needs of work and solve and overcome". We must grasp the main contradiction and highlight the two words of "powerlessness" to show the rationality of the request. Writing "approval request" is the purpose of this kind of request. The main reason is to explain the meaning, purpose, basis and the main and objective conditions of this matter. The writing content and emphasis of writing are relatively complicated. If there is a problem in the understanding of the other needle, policy or regulations, the reasons for the statement should be quoted in detail and the location of the doubt should be clarified. If there are different opinions on the treatment of a certain problem in the work and the lack of basis for handling, the problem and the different opinions on the issue and the tendentious opinions of the requesting person should be written separately. If the new situations and new problems in the work are not handled properly, the presentation of the reasons should be based on new situations, new problems and specific performances. In short, the reasons for different categories of requests are different, and the way of presentation is different.

　 Taboo five: asking for information is not clear, incorrect, and not specific.

Disadvantages: it is difficult for the approval of the superior, and the result of approval is often difficult to get the wish of the author.

Measures (1) clear matters through the title.

It is important to ask for the title to be written. Accurately extract and summarize the requested items, and draw up a high quality request title, often can make the superiors see the title of the official document and have a deep impression on the question asked by the lower level. For example, "xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

Measures (two) organize the content of writing according to the request items.

The main task of asking for instructions is to put out the requesting items and make it clear that the final display of the requesting items should come to a successful conclusion. In other words, whether the requesting items can be clearly expressed is closely related to the presentation and foreshadowing of the preceding contents. Organizing the arrangement of writing content with the request items as the core will help to strengthen the internal relationship between the reasons for the request and the matters to be sought, and eliminate the phenomenon of disjoint or "two skins" between the two.

The measures (three) must be specific and the expression should be clear.

If the reason for asking for a request is to answer the question of "why to ask for permission", the question of asking for instructions is the question of "asking for instructions". What kind of questions do we want to let the superiors solve? They are funds, or aid, or something else. They should be direct and specific to their superiors. They should not be ambiguous or equivocal. Some of them are meant to ask for money, but they can put up a lot of reasons, but they are ashamed to mention the word "money". Some of them even refer to money, but there is no specific figure for the superior to help solve the problem. The specific requirements for solving the problem are left to the leader to try to figure out. Such writing naturally does not help solve the problem. Because the opinions are not clear and the requirements are not specific, the results of the leadership are often not satisfactory. Source: Exam big

　　 Taboo six: ask for advice.

Disadvantages: it does not conform to the relevant regulations of official document processing, and it is difficult for superiors to reply quickly.

Measures: ask for advice in a timely manner.

Ask for instructions, one thing and one thing. Do not import many items into a request, otherwise, they will be involved in a lot of requests for different items and different nature. Of course, asking for instructions is not impossible to write many things, but there must be a center and a theme for many things. As for the request for instructions for organizing a military exercise, such matters as vehicles, fuel, ammunition and so on, although they involve the terms of reference of many departments, they are all focused on the central task of the exercise. {page_break}

Taboo seven: in the report, please bring the request.

Disadvantages: the misuse of language, and the request for information is often not approved.

Measures: truly understand the difference between the request and the report.

The request and the report belong to the ascending language, but the two are two distinct languages after all. The two can neither replace each other nor confuse each other.

Request for approval or request instruction is the main purpose of the request. The higher authorities must give written reply to the relevant request. The request is "requesting" official document. The main purpose of the report is to report the work and reflect the situation. The higher authorities do not necessarily have to give a reply to the reported situation. The report is a "declarative" document.

The suggested report in the report category is easily confused with the request. The proposed report is a special report. The key point of the report is not to reflect the development of the work, but to put forward suggestions or suggestions for future work. Such reports often have a requesting conclusion. For example, "if the above reports are not correct, please transfer the relevant units to the implementation". However, the requesting conclusion after the proposed report can not change the nature of the report, and the proposed report is still a report. At present, the application of the document of state administrative organs issued by the document No. [2000]23 issued by the State Council has amended the use of the report, and deleted the "opinions or suggestions". However, the regulations on the handling of official documents in the Communist Party of China and the regulations on the handling of official documents in the organs of the Chinese people's Liberation Army still retain the function of reporting such opinions or suggestions, and should be distinguished when writing.

　　 Taboo eight: lack of concluding remarks or improper conclusion.

Disadvantages: the writing content of the request is not complete enough, and the request intention is not clear enough.

Measures: correctly understand the role of the request for concluding remarks, and properly select the concluding words.

The request for concluding remarks is not dispensable in requesting writing. Its role is to further emphasize the purpose of the request on the basis of presenting the reasons for the request, indicating the request, and urging the higher authorities to instruct or approve. The conclusion of a modest and sincere tone helps to strengthen the stylistic features of the request, and at the same time enables the superiors to reply as soon as possible. It is very important to ask for concluding remarks. Therefore, most of the applied writing materials are regarded as part of the content of the request.

Ask for concluding remarks, especially in practical writing. "Request for help" and "examination and approval request" can be used in the conclusion of "yes, no", "approval" and "approval". However, these conclusions are not suitable for "policy advice". We should use "asking for instructions" to make a knot, or choose some words such as "repetition, verification and verification", which should be avoided in writing.

　　 Taboo nine: multi head, master or master.

Disadvantages: responsibilities are unclear, procedures are not standardized, and the answers to requests will be blocked.

Measures: strictly abide by the relevant provisions in the rules of official documents, and correctly prepare the main sending organs.

The rules of official documents stipulate that only one superior organ should be requested to send copies to the relevant organs (not including lower level organs).

It is easy to make mistakes in the request of the chief executive and the leader to send the leading person personally. This kind of error is reflected in the writing, which will directly lead to the mistaken bidding of the official document sending office. If the main sending authority is labeled as "x x (unit name) and (* * (unit name)", or directly labeled "x * first (hospital, bureau)". If the main sending organ is not to write correctly, it is like the opposite of the South Pole. The relevant superiors who receive this kind of request are either buck passing or wring each other, causing official travel, or shelve, ignore; or return the request to the unit to rewrite. No matter what the result is, I am afraid it is not what the requesting person would like to see.