Document Writing: Writing Skills Of Asking For Letters And Letters

"Letter" is a document which does not belong to organs to negotiate work, inquire and answer questions, request approval and reply to approval matters.

The letter can be divided into letter of business, letter of inquiry, letter of approval (request letter of approval, approval letter).

There are strict differences between "request" and "letter of approval".

First, the type is different.

"Asking for instructions" is uplink; "letter of request for approval" is parallel.

Two, the main sending organs are different.

The main sending organ of "Requesting Instructions" is a superior with leadership and guidance relations; the main sending organ of "request approval letter" is a parallel or non subordinate functional unit.

Three, the content range is different.

"Request" is

And instructions; "request approval letter" is a request for approval of a functional matter.

Four is

Different.

The wording of "asking for instructions" should respect the higher authorities; the letter of request for approval should be respected.

The five is to do compound prescription.

The matter of "asking for instructions" shall be approved by the higher authorities; the relevant approval of the "letter of request for approval" shall be re written by the recipient unit (approval letter).

Letter in

It is widely used in interaction. Its main functions include two aspects: first, the inquiry and reply work between departments not affiliated to the system department; and two, the approval of relevant departments by parallel or non subordinate functional departments, and the "request" or "report" should not be used.

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The "report" is uplink, whose main function is to report to the higher authorities, reflect the situation, and answer questions from the higher authorities.

"Summary" is not official document, but in practical work, some of the drafting writers take the summary of their work as official document, such as "summing up the work of XX in 2014" in a job summary document title.

In fact, the summary of the work is to report the work to the higher authorities, and can directly use the "report" language.

If the title of the above document is changed to "a certain unit's report on the work of XX in 2014", this will be more standardized.

"Opinion" is a kind of official document for putting forward opinions and methods of dealing with important issues.

It can be used in uplink, parallel and downlink.

As an ascending language, it should be handled according to the procedures and requirements of the requesting documents. As a parallel text, the opinions put forward by the party are for reference by the recipient units; as the downside text, the lower level organs should follow the execution if the lower level organs that carry out the implementation clearly comply with the requirements and do not have clear requirements.

This article focuses on the "opinion" literature as a descending text.

In practical work, some writers often use the "work plan", "work arrangement" and "work plan" as official documents, such as "XX work plan" or "work arrangement" and "work plan" in 2014.

"Work plan", "work arrangement" and "work plan" are not official documents.

The opinions of descending languages can be used directly, and the standard title should be "opinions of a certain unit on the work of XX in 2014".