Writing Characteristics Of Foreign Trade Correspondence

1. Colloquial

Each letter's correspondence is between you and the receiver.

2, tone of voice

Since the letters you write are purposeful, the tone intonation used in your letter should also be in line with your purpose.

Think carefully before writing. What kind of purpose do you want to achieve in writing this letter? What kind of influence do you want to have on the recipient? It is apology, persuasion, or resolute, demanding sex.

This can be expressed by tone and intonation in the letter.

3, courtesy

What we call politeness here is not simply using some polite expressions such as your kind inquiry, your esteemed order, etc.

Instead, we need to embody a way of thinking for others and being considerate of their feelings and situations.

If you are in such an attitude to communicate with others, even if you refuse your request this time, you will not lose this friend, and will not affect future opportunities for cooperation.

In particular, we must first understand and respect each other's views when our views can not be unified.

If the other party's proposal is unreasonable or unfair to you, please show your high profile, you can argue and explain your point of view, but pay attention to courtesy and courtesy and avoid offensive language.

It is also a reminder that Chinese people have a saying that "too much is too bad".

Once anything is over, the effect is not good.

Too much politeness may turn into flattery, sincerity and innocence.

So the most important thing is to have a good grasp.

4, concise

As mentioned earlier, you should use simple and simple language to write letters, so that your letters can be read simply, clearly and easily understood.

Use common words to avoid unfamiliar or spelling complex words.

When a word can be expressed, do not use phrases.

Use short sentences because they are easier to understand.

Use the word "and", "but", "however" and "consequently" to make sentences redundant.

Do not use multiple words of the same meaning in the same letter.

For example, you wrote "goods have been sent" in front of you, then don't use other words such as "forward" or "dispatch" when you mention it later.

Because writing like this will mislead your readers to meaninglessly consider whether there are other meanings between these words.

5. Reply promptly and promptly.

Reply to buyers must be prompt and timely.

Because buyers usually look at the first few replies received and choose the right suppliers from them.

If your reply is not timely enough, you may lose business opportunities because you can't get the chance.

6, heading

This is especially aimed at writing e-mail.

Perhaps many people do not realize that in fact, the title of E-mail is a very important part. The first impression that your email gives to the other person is done through the title.

If the title is not content and looks like mass spam, many buyers will delete it directly.

For example, the title "How are you?", "Can we work together?", it is suggested that you change to "Proposal: Bright Ideas Imports--Zhejiang Textile" or "Proposal:" so that your mail will become more professional.

7, precise

When it comes to data or specific information, such as time, place, price, number and so on, try to be as accurate as possible.

This will make the content of communication clearer and help speed up the process of affairs.

8, pertinence

Please write the name of the other company in the mail, or directly address the addressee's name on the letter.

This will let the other person know that this mail is specially for him, not the kind of letter circulars.