Rules For Handling Official Documents

Official document processing includes a series of orderly and orderly work such as the issuance, processing, management and filing of official documents.
First, the issuance of official documents.
1, drafting
(1) in line with the party and state's guidelines, policies, laws, decrees and relevant provisions of the higher authorities. It has strong ideological, policy, logic and guidance. Attention should be paid to the continuity and correctness of policies.
(2) proper writing, formal style, clear title, substantial content, clear viewpoints, concise facts, concise writing, clear arrangement, punctuation, punctuation, and short space.
(3) the names, place names, numbers, time and quotations are correct.
(4) to quote the official document, the issuing organ, the official document number, the title and the time of dispatch.
(5) in the name of the office of the district committee or district committee, the drafting department may be determined according to the contents of the documents. The comprehensive departments shall be responsible for the comprehensive principles, and the special departments shall be responsible for the departments concerned.
(6) all kinds of official documents that need to be printed, forwarded or forwarded by the office of the district committee or district committee shall be submitted to the District Office for examination and approval. It shall not be directly sent to the leaders of the district committees. The documents drawn up by the Department for the approval and forwarding of the offices of the district committees and the district committees, and the documents drafted by the departments in charge of the district committees and the district offices must be examined by the heads of the departments before sending them to the office of the district committees.
2, check
The official documents were sent to the office of the District Office for verification before sending the leaders to the trial. The basic task of document checking is to assist leaders in ensuring the quality of documents. The contents of the official document are:
(1) whether it is necessary to complete the document and complete the formalities. The general requirement is to strictly control the number of dispatched articles in line with the principle of simplification, unity and efficiency, and to make sure that no hair is issued; no other documents can be issued; any department within the Department's terms of reference shall issue its own papers; it is purely a matter of government affairs issued by the government.
(2) if a document should be issued, it is necessary to carefully examine the contents of the document, prevent loopholes or deviations, and properly handle the points of view, policy, customs, customs, customs and customs. Issues involving several departments, such as funds, establishment, level, treatment and so on, must be negotiated and signed together with relevant departments when reviewing the manuscript, otherwise they can not be written into documents.
(3) the official documents should be identified according to their different contents. In regard to the overall work arrangements and major policy and policy issues, we should use "Lao FA and Lao Lao to issue" articles; the appointment and removal of cadres appointed by the district committees should be carried out by "Lao committee"; the use of "seals issued by Lao Lao" should be carried out and abolished; the notice issued by the district committee or district committee in the name of the meeting will be issued by "Lao Lao office".
(4) according to the contents and working requirements of the official documents, the scope, number and classification of the printing and distribution shall be determined, and suggestions for handling the matter shall be provided for reference by the leaders.
3. Issue
(1) the documents issued in the name of the District Committee are issued in principle by the leading comrades of the district committees. After important discussions and extensive discussions, they are sent to the secretaries or deputy secretaries. The documents adopted by the conference are issued by the secretary or deputy secretaries.
(2) documents issued jointly by the district and district governments must be jointly signed by the leaders of the district Party committee and the district government.
(3) the documents issued in the name of the office of the District Office shall be issued by the director of the district office, and may also be issued by the office director to the deputy director.
(4) the documents jointly issued by the district office and the district government offices shall be signed by the comrades in charge of the district office and the district government offices.
(5) before the issuance of a document, a special person appointed by the secretarial department is required to review the examination and approval procedures, types, and format of the official documents, and determine the number of the document, the number of units to be delivered and the number of copies printed.
4, dispatch
(1) registration: filling out and registering the titles of official documents, classification, issuing numbers, issuing organs, written dates, main sending organs, etc.
(2) printing: the printing of official documents shall be printed by the typing room or printing plant, and shall be accurate, timely and standardized.
(3) distribution: the Secretariat distributes official documents to relevant leaders and departments in accordance with relevant regulations or instructions from leaders.
Two. Receipt processing
The processing of receipt includes procedures such as signing, registering, preparing, distributing, circulated, undertaking, and pressing documents.
1. Sign in: the official documents should be counted by confidential secretary. If problems are found, they should be inquired to the issuing organs in time, and corresponding measures should be taken. Urgent items should specify the specific time for signing, and register according to the characteristics and handling of documents.
2, to be prepared: the office director shall make comments on the required documents, and provide the necessary background materials for approval by the confidential secretary.
3, distribution: confidential secretaries shall send timely documents to be issued according to the opinions they need to make, and the documents that need to be recovered should be marked on the top right side of the document, with a complete recall.
4, circulate: the confidential secretary circulated according to the opinions to be issued, and made urgent and urgent handling.
5. Contractor: after the documents are circulated, the confidential secretary will send the documents to the inspection room after registration, and the inspection room will be decomposed and approved according to the opinions of the leaders, and supervise and handle the situation regularly.
6, urge: the secretarial branch should handle the official documents in a timely manner, and rush the important documents in a timely manner. The general documents should be regularly promoted.
Three. Management of official documents
The secretarial branch must do well in the management of official documents in line with the principles of giving full play to official documents and keeping secrets.
1, the scope of issuance and communication of confidential documents shall be strictly in accordance with the requirements of the higher authorities issuing documents.
2, the secret documents that copy the higher Party organs must be approved or authorized by the issuing organ. Duplication should include the name of the reprinting organ, the date and number of copies, and the photocopier should be stamped. Duplicated documents should be administered as well as official documents issued.
3. Compilations of secret documents of superior party organs must be approved or authorized by the issuing organ. The compendium of the official document is managed according to the highest mark of the official document.
4, strict confidential measures must be taken for top secret documents.
5, the Secretariat shall, in accordance with the regulations, clean up, reclaim and destroy confidential documents, and report to the competent authorities on the management of official documents.
6, destroy confidential documents, must strictly implement registration procedures, after the approval of the office in charge of the leadership, the two person supervision, guarantee not to lose or not sell. Individuals may not destroy documents without authorization.
7, when a staff member is transferred from his job, he shall transfer and reclaim the official documents he keeps and borrows in accordance with relevant regulations.
8, document handling must strictly abide by the "law of guarding the state secrets" and relevant confidentiality laws, observe the party's secrecy discipline, and ensure the security of Party and state secrets. For confidential documents that need to be kept confidential, the classification must be accurately marked. The change and dissolution of the official document classification shall be decided by the issuing organ or its higher authorities.
Four. Filing of official documents
1. Filing scope
The scope of filing shall be carried out in accordance with the relevant provisions of the compilation of working documents of organs and Archives (1999.3).
2. Filing method
The filing method is carried out according to the guidelines for filing documents (2003.3).
Five. Borrowing documents
1, the central and provincial documents are generally not borrowed, and when necessary, they can be read in the district office. Only if the deputy director agrees to handle the borrowing procedures, can he borrow them.
2, borrowing documents must be returned on time, and no loan should be made on their own.
3. Borrowers should not fill in, borrow, punctuate, extract or dismantle the documents borrowed.
4. When the documents are recovered, the confidential secretary should check carefully. If contamination is found, the leader should be reported promptly.