How To Classify Documents In An Orderly Way
Secretaries or archivists combine documents according to certain common characteristics into files. They are called "Filing features". They can usually be marked according to the following characteristics: 1, filing according to the characteristics of the problem. Will reflect the same problem. Document Make up a file. This method can reflect the connection and handling of a specific aspect or a specific problem, and it is the most widely used. For example, "a certain type of product" can be combined with research and development, process planning, processing and manufacturing, trademark packaging, product sales, additional information and other aspects.
2、按作者特征立卷。以同一作者为标准将有关材料组合成卷的方法。这些作者可以是法定组织或机构，可用于上级来文和本单位文书的立卷工作。反映同一作者的活动和文书来源、行文关系以及文书的重要程度。
3、按文种特征立卷。按照同一文种名称为标准，将文书组合成卷。不同的文种有不同的适用范围和作用，立卷可反映单位的不同活动方式，立卷时单独以这种标准分成“会议纪要卷”、“通知卷”等无实际意义，应与其他形式的立卷标准组合使用，如“某某公司的经济合同卷”、“某某公司的销售网报告卷”等等，才会具有实际使用价值和便于查找。
4、按时间特征立卷。以文书形成或文书内容时间为标准组合立卷。工作计划的形成时间要早于内容时间，而工作总结的内容时间又早于形成时间。类别较广的材料不适合用形成时间立卷，适合用于内容针对时间性强，针对的时间比较明确的文书。一般公文以成文日期为标准；跨年度的往来文书，以单位发文或复文时间为标准；涉及专业性的文书以专门年度为标准，如教学年度等。
5、按地区特征立卷。以文书的地区、地点和部位因素为标准组合立卷，将涉及同一地区的文书组成案卷，可以反映该地区的工作情况和有关地区问题的处理。其作者往往是领导一个区域的单位，对下属机构来文的组卷。如“某公司广东地区销售情况表”。
6, according to the characteristics of correspondents. It is a standard for the unit and the foreign unit to record the relevant documents on certain issues. If you ask for answers and reply, ask for instructions and reply, etc. Such as "a joint venture and a certain enterprise in a country to carry out the correspondence of business activities." According to the author's characteristics, the author of the paper is different from the author. Only two authors can be included in the work of liaison and consultation on a common problem, not including the two authors' other posts. The application of the six characteristics of the filing is the concrete embodiment of the relationship between the instruments. There are many connections between the instruments, and it is impossible to use only a fixed pattern to organize the papers. Therefore, when applying six characteristics, two or more than two characteristics should be used to combine each file.
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